City Administrator Report

WASTEWATER TREATMENT PLANT PROJECT

 

WWTP COST ESTIMATE

The Wastewater Treatment Plant (WWTP) facility improvements project cost estimate is within a $5.25 to $6.0 million range. We have however used $5.8 million in the FCS Group wastewater rate study, which is high center in the above range.   Additionally, we are assessing breaking the dike elevation project out of the new construction project, to allow for the elevation to take place this fall as a flood protection effort.  DEQ has determined that this is allowable as an expansion of the original project and as governed by the environmental completed in 2005.

 

WWTP FINANCING PLAN

City Council conducted a WWTP Financing Plan works session on June 10, 2013.  We reviewed both the FCS Group rate study and other budget analysis.  Council directed staff to prepare an agenda item on the financing plan based on this discussion for the June 17, 2013 city council meeting. Pursuing USDA financing will require a Public Hearing following USDA RUS §1780.19 Public Information.  The USDA Application has 249 component parts on the checklist; we are working on the required first 10 items.  

 

WWTP ENVIRONMENTAL ASSESSMENT

City Council approved a small contract with Tetra Tech to develop elements of an Operations and Maintenance manual that will be used to demonstrate that the WWTP intends to have operational protocols in place to manage the operations of the hyporheic discharge pipe galley sufficiently to mitigate concerns over ammonia impacts on fish in the Nehalem River. TT intends to deliver by next week to DEQ.

 

HEADWORKS PARSHALL FLUME & RELATED IMPROVEMENTS

Lyda Excavating established the surcharge area where buildings and other improvements will be installed near the headworks.  Pipe and manholes are delivered to be installed during the coming week.  Lyda is purchasing aggregate from the school and flood relief demolitions for use in the project through Custom Excavating.  Otak and Lyda meet at least weekly to measure progress and assess problems to keep us on schedule.

DIKE ELEVATION AND BIOSOLIDS PROJECT TAKING SHAPE

The City is pursuing authorization from DEQ to procure professional services to elevate the dikes, install a new chlorinator and do limited pipe and pump improvements as an expansion of the work originally approved by DEQ in 2006.  DEQ is making this determination due to the fact that, had accurate FIRM mapping detail been available in 2005-2006, the approved elevation would have required dike elevation.  The City submitted a budget for the proposed project to DEQ for their review.  The City asked our attorney to provide guidance on procurement using emergency rules. This project will likely be bid as three projects: biosolids, dike elevation, and cement structure.  Total costs is estimated under $2 million for the three projects.

 

OTHER PUBLIC WORKS ACTIVITY

CDBG PROJECT NO 06021 MONITORING LETTER RECEIVED

One of two issues identified in the Infrastructure Finance Authority CDBG monitoring letter is resolved.  The second concern related to excessive time to complete cannot be resolved until we close the project by June 28, 2013.  We are on schedule to meet that deadline.  The City submitted the FCS rate Study last week Friday June 7, 2013.  The City is working with Tetra Tech to submit updated plans by June 21, 2013 with all DEQ required changes.  The City must provide information that the FCS Rate Study is adopted by the City by June 27, 2013.

 

MASTER CAPITAL PLAN 

The City Council approved the Master Capital Plan by resolution on June 3, 2013.  The City will now need to issue a contract for a consultant to update the City SDC fee schedule in accord with the Master Capital Plan.

 

SDC FEE SCHEDULE

A proposal will be presented in July  2013.

 

WATER RATE UPDATE

OAWU will provide recommendations in July 2013.

 

SEWER RATE STUDIES

City Council is poised to adopt the FCS Wastewater Rate Study on June 20, 2013, and will then direct staff to work toward implementation of the rate adjustment by resolution and ordinance.

BROWNFIELD ASSESSMENT GRANT

PBS developed three elements for EPA review earlier this month.  The City and PBS will meet with EPA Portland staff in June to secure approval.  The work products include an overview of the six priority projects, and work plans for the Rose Avenue Project Area and for the O-A Mill Site project Area.  PBS will develop a fact sheet and press release following our meeting with EPA to keep the community, Public Works Committee and the city Council informed.

 

 

PARKS DEPARTMENT

OPRD SPENCER PARK DEVELOPMENT

Design options under review for restroom add in to the Spencer Park Development – Phase One – Project.  Likely $85,000 +/- based on selected finishes.  This will potentially be purchased through OPRD preapproved purchase agreement.

 

OPRD MASTER PARK PLAN

Two representatives from  MacKay and Sposito  met with the Parks Committee and other community members to discuss park options on June 15th 2013 at the Scout Cabin. This open meeting was to seek input from the community members.  We have reached out to the community using a variety of media.

 

SPENCER PARK DEVELOPMENT OPTIONS

The District agreed to crush in place materials and lay aggregate to the plans specification rather than bury monolithic slabs of foundation material.  The City and District met to discuss the expansion of the IGA to include work on the restroom by Lango Hanson. District and City concurred on specific WOEC electricity specifications.  City to invest some Park’s funds into the selected  option for power installation on site.

 

GENERAL CITY ADMINISTRATION

SUSTAINABLE OREGON SCHOOLS INITIATIVE

The City will participate in a meeting of the Sustainable Oregon Schools Initiative on June 24, 2013.

 

PUBLIC MEETINGS ON OPEN SPACE

The City has been seeking input from the public at three public meetings in June, Saturday June 8,15, and 22, 2013.  The first meeting was conducted on June 7, 2013.  Our conversation focused on converting most of the west side acquisitions into a neighborhood park abutting Bear Creek and formally expanding Shay Park to include the parcel that abuts it to the South.  A discussion on park improvements included installing horseshoe pits, bocce ball, built in ping pong tables, checker boards.  The owner of the theater also discussed their potential interest in securing resources to rehabilitate that asset.

 

WOEC LIGHT INVENTORY

Council Member Webb worked at an inventory of the street lights that WOEC charges to the City and worked to enter the data on the City GIS.

 

CEMETARY CARETAKERS HOUSE

The City Council reviewed options in a work session on June 10, 2013.

 

CEMETARY MAINTENANCE SCHEDULE

The City Council reviewed options in a work session on June 10, 2013.

 

CITY HALL REMODEL

All work with the exception of finish trim has been completed.

 

SPECIAL SEASONAL WORKER PROGRAM EXPLORED

MTC has determined that it will close its office serving Columbia County.  It is too early to tell how State work force development programs will be supported in the near future.

 

CDBG GRANT No. 06021 

All documents need to be delivered by end of May 2013, are delivered.  Staff is working to meet two distinct deadlines in June (27th and 28th).  CAT is working with Staff to complete final reporting requirements.  Yet to be delivered is adoption of the FCS rate study, final specs and drawings comprising the bid package with DEQ comments accepted, all required monitoring report follow-up and formal public hearing and related documents. 

 

 

COMMUNITY  PARTNERSHIPS

COLUMBIA COUNTY CITIZENS TRANSIT ADVISORY COMMITTEE

I will attend the committee meeting as a guest in July to get information on their work plan and schedule, prior to seeking a candidate for this open committee position..

 

COLUMBIA COUNTY SOLID WASTE ADVISORY COMMITTEE

I was unable to make this month’s meeting.

 

COLUMBIA COUNTY UNMET NEEDS COMMITTEE

The Unmet Needs Committee holds funds to pay for the title insurance costs associated with the transfer of lands from the County to the City.  Properties acquired using County CDBG funds are now “owned” by the County and will be transferred in FY 2013-2014.

 

HOMELAND SECURITY EMERGENCY MANAGEMENT COMMISSION

I was unable to make this month’s meeting.  I have contacted the County staff to determine the status of the revised IGA.