Vernonia City Administrators Report, May 6, 2013

WASTEWATER TREATMENT PLANT PROJECT

WWTP COST ESTIMATE

The Wastewater Treatment Plant (WWTP) facility improvements project cost estimate is unchanged, with total project cost established within a $5.25 to $6.0 million range.  Otak provided the State with an engineer’s estimate for the Biosolids removal and Flume Improvement projects of $800,000 and $305,000 respectively.  (There is more discussion below on the Flume project).  The new construction hyporheic discharge WWTP facility improvements are estimated at $4.5 million.  There are various other construction management, materials testing, and project administration costs that need to be firmed up.

WWTP FINANCING PLAN

The City Administrator met with USDA Rural Utility Services to discuss their Wastewater Loan and Grant programs.  If eligible I will develop an agenda item for the 5-6-13 City Council meeting that directs staff to pursue USDA funding.  (However, DEQ financing is still planned for the Flume Improvement Project and the Biosolids Removal Project.)

 

WWTP ENVIRONMENTAL

ASSESSMENT

The City of Vernonia along with development team members from Otak, Tetra Tech, Pacific Habitat Services and Shannon and Wilson, continue to work to provide NOAA National Marine Fisheries Service (NMFS) with temperature and ammonia modeling for the hyporheic discharge design now under DEQ review.

BIOSOLIDS PLAN

The City awaits the results of biosolids sampling testing.  This information is one factor used to determine the costs of hauling and land applying the biosolids “cake”. The modeling of the depth of materials is complete; we estimate that there may be a 10% reduction from our original estimate.  At this date – Otak feels that only Lagoon One/Two may need dredging – this will require Shannon and Wilson concurrence – a revised cost estimate may be forthcoming.

HEADWORKS PARSHALL FLUME & RELATED IMPROVEMENTS

The public bid process closed on Thursday April 25, 2013, The one bid the City received met threshold requirements based on the review of the representative from the City, Engineer – Jon Forrester, HLB Otak.   The selected contractor’s bid was about 25% below the engineers estimate, a savings of $75,000.  If all proceeds per plan, the contractor will receive a notice to proceed by mid-May 2013, and then has 40 days to complete the project.  Closeout is likely by the end of June 2013.  This project is funded by DEQ CWSRF loan funds.

OTHER PUBLIC WORKS ACTIVITY

CULVERT ON ADAMS AVENUE

The City Engineer and Public Works Foreman are reviewing options available to manage an apparent weakness identified in the Adams Avenue culvert just north of Anderson Park.  The roadway appears to be collapsing.  This project is now an emergency project both for community health and safety, but also for the economic viability of the Anderson Park.  The City is looking for funding options.

MASTER CAPITAL PLAN 

Consultant has completed this document.  The approval will be through a City Council meeting in June.

SDC FEE SCHEDULE

A proposal will be presented in June.

SEWER RATE STUDIES

FCS Group made a presentation to the Public Works Committee with members of the City Council in attendance on 4-23-13. The public works committee carried their discussion over to a special meeting conducted on 4-25-13 where there deliberated on the materials presented by FCS Group.   The PWC unanimously approved Alternative #2 and recommended it to City Council.  A Public Hearing has been scheduled for May 20, 2013

BROWNFIELD ASSESSMENT GRANT

PBS Engineering and Environmental consultants Heidi Yantz and Jerry Orlando met with PWC on Saturday April 13, 2013 establishing an eligibility criteria matrix.  The PWC also created a rough cut on the priority project inventory.

 

PARKS DEPARTMENT

OPRD SPENCER PARK DEVELOPMENT

The Vernonia School District will conduct a town hall meeting on May 15, 2013 to provide the community with planning and design information.

OPRD MASTER PARK PLAN

MacKay and Sposito have initiated activity and intend to have plan completed before the end of the calendar year.

SPENCER PARK DEVELOPMENT OPTIONS

The City is working with the District to expand the contract with Lango Hansen to include design and construction management for the restroom to be included in the Phase One project.  The City is looking at options to purchase and install a four stall restroom that meets FEMA guidelines for improvements within a 100 year flood plain.  The City met with OPRD to assess whether we can access state purchasing pool to acquire the prefabricated unit at a discount.  The historic memorial design is in concept form.

 

GENERAL CITY ADMINiSTRATION

CEMETARY CARETAKERS HOUSE

The City contacted a local real estate broker who provided a comparable-based value of the house and all of the land at $47,000.  His recommendation is to sell “as-is”.   The Council may review this valuation at a future work session.

CEMETERY MAINTENANCE SCHEDULE

Cemetery committee has developed  a set of priorities.

CITY HALL REMODEL

Work to the reception window area commenced over the April 13-14, 2013 weekend.  The work to date cleared building inspection.

SPECIAL SEASONAL WORKER PROGRAM EXPLORED

The City continues to discuss the opportunity of working with MTC Work Source Columbia County on a training program for one or more part time to full time staffer to work seasonally in our grounds and building maintenance area.

POTENTIAL BUILDING CONDEMNATION 

The City was able to contact the asset manager that represents the owner of the Park Drive vacant house – this house has been boarded up and a dangerous deck was removed.  We have been unable to date to secure a response for two other problem properties.

CDBG GRANT No. 06021 MONITORING VISIT

IFA Project Coordinator Melanie Olson conducted an onsite project monitoring April 11, 2013.  She met with the City Finance Administrator, and the CDBG Grant Administrator, Community Action Team.  This is a typical part of the pre-closeout grant functions of the CDBG program.  Based on discussions with CDBG staff there will be at least one Finding and One Concern which will be discussed with council.

COMMUNITY PARTNERSHIPS 

VERNONIA LAKE PUMP IMPROVEMENTS

The City Engineer and Public Works Foreman met with Oregon Department of Fish and Wildlife and a representative of RMS Pumps to review options for upgrading the pump used to fill the Vernonia Lake.  The project will be a Vernonia Lions Club project when funded.  The City contacted WOEC to determine cost to upgrade electric services to the pump.