Vernonia City News-City Administrator Report

WASTEWATER TREATMENT PLANT PROJECT

WASTEWATER TREATMENT PLANT COST ESTIMATE

The wastewater treatment plant cost estimate is still rough, but is in the range of $5.25 to $6.0 million.  As discussed at the joint Public Works Committee and City Council work session, the cost of the project is composed of three parts: (1) Flume Improvements – $300,000 to $350,000 which includes Otak engineering project management and DEQ fee, (2) Biosolids Removal, $600,000 to $800,000, and (3) WWTP Construction and overall Project/Construction Management, $4,500,000.  There will be additional costs for testing and monitoring (e.g. Shannon and Wilson geotechnical, and Pacific Habitat for wetland and erosion).  There will also be project management costs that will include Otak project management and City staff clerking the draws, maintaining records and writing reports.  Using City staff will be a least cost approach rather than using staff of the city engineering firm.

COUNCIL AND PUBLIC WORKS COMMITTEE JOINT MEETING

City Council and the Public Works Committee held a joint meeting to discuss details of the Wastewater Treatment Plant Project.   Council and the committee were updated on Building Improvements, Dike Elevation Improvements, Pipe Gallery Installation, headworks, parshall flume and related improvements.

WWTP FINANCING PLAN

We will firm up the use of DEQ Clean Water State Revolving Fund and what options are available to close any gap. As discussed at the joint Public Works Committee and City Council work session, the City will likely pursue a refinancing of existing USDA bond indebtedness, and may include an additional line of credit in that issue if warranted to close the financing gap above DEQ CWSRF.

WWTP ENVIRONMENTAL ASSESSMENT

Staff will meet with DEQ to review the environmental assessment options.  Pacific Habitat will have met with Otak, Tetra Tech and Shannon and Wilson to come to agreement on the temperature model that National Marine Fisheries Services requires to model the subsurface release of water into the groundwater table.  This is the single issue that is unknown at this time.

BIOSOLIDS PLAN

Otak secured approval from DEQ on our Biosolids Plan.  The City engineer is negotiating with DEQ on the testing protocol that will be required.  The City Engineer is using informal procurement process to identify  a testing firm to use for this test assessment.  The city public works staff will be used to secure samples based on a predetermined sampling grid.  The results of the depth of the lagoons biosolids and chemistry of the samples will dictate the cost for removal, processing, trucking and land application of the removed materials as described during our joint meeting.

HEADWORKS PARSHALL FLUME & RELATED IMPROVEMENTS

As discussed at the joint Public Works Committee and City Council work session, staff responded to all questions that the combined group requested at that time.

OTHER PUBLIC WORKS ACTIVITY

MASTER CAPITAL PLAN & SEWER & WATER RATE STUDIES

The Public Works Committee will review the third revision of the Master Capital Plan in March 2013.

POTENTIAL CONTRACT TO UPDATE SDC 

The consultants recommend using the MCP when adopted to form the basis of a review of the SDC schedule.  Based on discussions with Dan Heffernan, the SDC schedule for at least streets, storm, and parks should be reviewed, and then the entire SDC schedule should be indexed.  This will be brought forward in FY 2013-2014.

STREETS DEPARTMENT

CALIFORNIA AVENUE BUSINESS PARK

The City continues to work with Brad Curtis (owner of Photo Solutions) and Casey Mitchell (owner of land along undeveloped California Avenue)  and has submitted an Industrial Lands Certification Intake form to Business Oregon.  This is the requisite first step that will lead to a City application for Special Public Works Fund and Immediate Opportunity Fund.

PARKS DEPARTMENT

OPRD SPENCER PARK DEVELOPMENT

The City met with OPRD this past week.

OPRD MASTER PARK PLAN

MacKay and Sposito has started a review of the background materials to create a Master Park Plan.

 

GENERAL CITY ADMINTRATION

ROSE AVENUE PROJECT

The City GIS consultant provided Scott Edwards architects with maps and legal descriptions to assist their project planning.  The City met with OPRD last week and discussed the land adjacent to the project that abuts the Linear Trail.  The may be interested in creating a primitive parking area in this space.